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Student Rights and Responsibilities
Retention and Disposition of Student Records

The following records are retained permanently:

  • Student Permanent Academic Record (transcript)
  • General Educational Development (GED) Test Scores

The following records are retained until five years after the last date of attendance:

  • Application for Admission
  • Transcripts from previously attended institutions
  • Military service documents

The following records are retained for five years and then destroyed:

  • Final grade sheets
  • Special examinations
  • Correspondence
  • Refund exceptions

The following records are retained for one year and then destroyed:

  • Admission files of students who do not register
  • Transcript requests
  • Enrollment certifications
  • Registration source documents


Great Basin College - 1500 College Parkway - Elko, Nevada 89801 - 775.738.8493
A member institution of the Nevada System of Higher Education
Accredited by the Northwest Commission on Colleges and Universities

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