Do you need to go to the Curriculum and Articulation Committee?
YES (for approval) in any of the following situations:
- Creating a new course or changing an existing course (except prerequisites)
- Changing credits of an existing course (UNLESS any and all changes are made for the purpose of alignment with CCN; these changes are information items only)
- Changing prefix of an existing course (UNLESS any and all changes are made for the purpose of alignment with CCN; these changes are information items only)
- Changing course number of an existing course (UNLESS any and all changes are made for the purpose of alignment with CCN; these changes are information items only)
- Changing title of an existing course (UNLESS any and all changes are made for the purpose of alignment with CCN; these changes are information items only)
- Changing catalog description
- Changing grading basis (e.g., A-F or S/U)
- Changing repeatability rule
- Changing a course from transferable to non-transferable or non-transferable to transferable
- Creating a new program (All new programs require an Academic Program Proposal Form (MS Word document) and a New Program Budget Projection Table (MS Excel document). To see NSHE guidelines regarding new programs, see the NSHE Program Page.) The Committee will not review any program proposal that has not been submitted to and approved by the VPAA.
YES (information only):
- Reactivating a course that has not been offered in the past five years and has been removed from the catalog. (please submit course articulation form and syllabus)
- Changing credits, prefix, course number or course title of an existing course for the purpose of aligning the course with CCN
- Changing an existing program
- Changing course pre-requisites or co-requisites
- Inactivating a course
- Changing an existing GBC course so that it has General Education status. In this case, you will need approval from the General Education Committee.
If “YES”, here’s what you need to know:
- Please go to the NSHE Common Course Numbering (CCN) Web Page where you can find:
- All necessary CCN Forms
- A list of the NSHE Registrars to whom the forms should be sent
- The CCN Search Site so that you can review which classes are currently being offered at which institutions.
- Use the Common Course Numbering Addition & Changes Form, sending it to the Registrars at all NSHE institutions at least 10 business days prior to the Curriculum & Articulation meeting, if you are:
- creating a course new to NSHE.
- changing an existing course prefix, number, title, and/or number of credits.
- adding a course at GBC that is already offered at another NSHE institution.
- Use the Common Course Numbering Deletion Form if you are (….wait for it….) deleting a course. In this case, you do not need to send the form for review by other institutions.
- A syllabus will be required for:
- reactivation of courses that have been formally inactivated and have not been offered in the past five years.
- new courses.
- changes in course description, title, number of credits, grading basis (e.g., A-F or S/U).
NOTE: Click here for a template for syllabi, including the ADA statement.
- If you are submitting a new GBC course that will also be a General Education course, you should first take the course to the General Education Committee for approval of the Gen Ed component.
- Fill out the Curriculum & Articulation Form.
- Be sure to discuss all changes with
- your department chair.
- departments or programs that may be affected.
- the Vice President of Academic Affairs.
- Submit the Curriculum & Articulation Form, along with whichever of the preceding documentation is relevant, to the Chair of the Curriculum & Articulation Committee at least one week prior to the C&A meeting. It is requested that the faculty member submitting the course – or a designated department representative – attend the meeting to answer any questions that may arise.
If the faculty request is approved, this is the route that the paperwork travels:
Curriculum & Articulation Committee->
Faculty Senate ->
Curriculum & Articulation Chair sign-off ->
Articulation Officer sign-off ->
VPAA sign-off -> President sign-off ->
Assistant to the Vice President for Student Services (for changes to catalog) ->
SIS Operations (for appropriate changes in People Soft) ->
Academic Systems Specialist (for degree audit changes)
The paperwork will be housed in SIS Ops.
Curriculum & Articulation website.